Tenders

Tenders

Cape Town Film Studios is committed to the development of a transparent project and as such will endeavor to advertise to the general public whenever goods and services are required. Where appropriate, we will select these suppliers by means of a tender or request for proposal process. Relevant opportunities on the project will be communicated as broadly as possible to ensure a process that is fair and transparent to all who wish to participate.

Please be advised that the first opportunities will be available from the first quarter of 2008. You are encouraged to follow the progress of Cape Town Film Studios in the press and other media and to save a link to this page to update yourself with any requirement / tender process / proposal call for goods and services that we conduct.

Supplier Registration

If you are a visitor to our site you must first 'sign up' before you can view/download a tender. To permit access to tender downloads on the website, the details of the participant is required.

Please fill in all the information, since this will help us to assess your business as a potential supplier. This means that Cape Town Film Studios will see whether your business conforms to certain preset standards which are required in order to supply certain items or services. Please note that the information provided will be kept confidential.

If you do not wish to disclose the information required, please contact Help Desk: +27 21 461 0077 or pick up the tender information at:
Target Projects
Unit 1, 4th Floor, West Wing Offices
The Palms Centre
145 Sir Lowry Road
Woodstock
7925

Please complete the form and submit it. You will be provided with a password via e-mail. Once you are signed up (and logged in) you can download the tender information by clicking on the 'tender' on the open tender page.

Supplier Registration

Account Information

Username: (*)

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Email Address: (*)

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Senior Management Please indicate a quantity

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Non-Executive Directors Please indicate a quantity

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Supplier Information

Registered Name of the Company: (*)

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Tender Status

Open Tenders

There are no open tenders at this stage.

Future Tenders

There are no future tenders at this stage.

Closed Tenders

Number	Category	Closing Date
#CTFS-008	Building	30 Nov 2009 - 12:00
Construction of Cape Town Film Studios workshops Tender to be awarded.
#CTFS-007	Building	29 Sep 2008 - 02:00
Structural Steel (closed) Selected Tender
#CTFS-006	Building	15 Aug 2008 - 14:00
Construction of the Internal Boulevard (closed) Awarded to Requad (Pty) Ltd
#CTFS-004	Building	16 Jul 2008 - 02:00
Piling (closed) Selected Tender: Awarded to Frankipile
#CTFS-005	Building	26 Jun 2008 - 12:00
The Construction of the Cape Town Film Studios - Phase 1 (closed) Tender awarded to JT Ross
#CTFS-003	Building	07 Jul 2008 - 02:00
Construction of Civil Engineering Services for Cape Town Film Studios - Phase 1 (closed) Tender to be awarded.
#CTFS-002	Building	12 May 2008 - 14:00
Bulk Earthworks for the Construction of Film Studios Phase 1 (closed) Awarded to Imvusa Trading 1569cc
#CTFS-001	Building	21 Jul 2008 - 17:00
R310 Upgrade (closed) Awarded to Martin & East (PTY) Ltd

Tender How-to

Steps to Tender

Step 1: Register on the Database
You can register as a supplier by completing the form under Supplier Registration

Step 2: Download Tender

Step 3: Complete Tender

Step 4: Deliver Tender Before The Closing Date to:

Target Projects
Unit 1, 4th Floor, West Wing Offices
The Palms Centre
145 Sir Lowry Road
Woodstock
7925

Tips for the Tenderer

When completing your Tender Form:

First, prepare a checklist to identify what you have to do.
Read any quotation documentation carefully and highlight the important issues and requirements.
Request more information if you feel that you need it in order to prepare your quote. Ask questions if you don't understand something or require clarification.
Check the Conditions of Quotation. Do not assume that they are always the same.
Make sure you address all the issues and answer all the questions in your response.
Make sure your response addresses each of the specifications.
Use plain English and avoid jargon or overly technical language.
Make one person the contact point for your bid as this makes it easier for the buyers and means that you have one central information point. This person must be fully versed with the bid.
Plan to finish your quotation before the closing date and deliver it at least one day before it is due.
Build a relationship with primary contractors so that they know what you do and the quality of your work.

Important Information

I've obtained the tender documents, now what do I do?

Plan, start early. Once you have obtained the tender documents ensure you have registered your interest with the contracting department and have noted the closing date and time. The following points should assist you in planning your response:
Develop a checklist to ensure you cover all aspects required.
Read the contract terms and conditions and make sure you comply.
Make sure you understand what is required - do you need to ask more questions? Are you required to attend a pre-tender briefing session? Determine if you can complete the contract-in-house.
Identify how to respond. A contracting is looking for a tenderer who distinguishes itself from the competition, is innovative, customer focused and provides value-added services. Keep the following points in mind when preparing your tender response:
– Present your response in a simple format. Know how your tender will be
evaluated and maximise your compliance - give particular attention to
mandatory conditions and criteria with the most weighting.
– Demonstrate (not just assert) your ability.
Complete the price or cost schedule - include all the items you are tendering and check whether prices should include or exclude VAT. Ensure you pitch competitively.
Provide additional information. Late tenders will not be accepted, except where there are exceptional circumstances, if approved by the department officials.
Identify the method by which you need to submit your tender.
Sign all appropriate forms.
Submit at the right location and before closing time.

Policy and Principle Tips

Make sure you understand the principles behind buyer's purchasing processes, such as value for money, and open and effective competition, so that when bidding for a project you can be sure that you understand how the purchasing decision will be made.
Be familiar with the buyer's purchasing policies so that you can make sure your bid complies.
Value for Money does not necessarily mean the lowest price.
Don't confuse creating opportunities for local businesses with giving preference to local suppliers.
The method in which a bid is sought is usually determined by the rand value of the item or services to be purchased. This can provide a clue on the highest price that will be accepted. For example, verbal quotes or written proposals/ tender documents.

Tips on Finding and Winning Business

Regularly check the tender advertisements on this website.
If you are a consultant or contractor in the building and construction or road and bridge industry, apply for a registration upgrade if your qualifications change.
Develop a personal relationship with government buyers. The better the buyers know what goods or services you provide, the more likely you are to be invited to quote.
Get a foot in the door by approaching buyers for lower value contract opportunities.
Keep in regular contact with government buyers to confirm that they are still in that role. If not, find out whom you should approach.
Build a competitive niche, such as a reputation for quality and service, or experience in local Government sectors.
Don't assume that you will be given business just because you are "local". You must market your business to the buyers, and be competitive, in order to win business.
Register on the database of as many companies and government departments as possible.
Provide buyers with details of your business, such as backup, warranty, time in business, references.
Don't be afraid to be innovative.
Request a debriefing if your bid is unsuccessful. Find out why your bid was unsuccessful so that you can be more competitive in the future.

Common Mistakes

Always provide all of the information requested in the tender application. Do not forget things like your tax clearance certificate and shareholding certificates. Note: out-dated tax clearance certificates are also not allowed.
It is important that the calculation of tender prices is correct. Check and Double- Check this!!!
Often, tenderers misinterpret the scope of the work. If you are unsure of anything in the tender ask.
If you are a Target Group, remember to claim your points. Points unclaimed are points lost.
Make sure that you drop the tender at the right place, before the closing time. By law, no late bids will be accepted, not even 1 second past the closing time.

Links to Advice / Support Centers